The partnership is a way for people locally to get involved and contribute to decisions about how their area can be improved. So the way it comes together and works is really important in making sure that Big Local is a genuinely local, resident and volunteer-led programme.
The role of the partnership is to:
Broadly, we expect partnerships to:
We also expect you to have locally agreed policies and procedures that are right for your area, such as a code of conduct and conflict of interest policies.
We do expect that you take care of yourselves and each other in undertaking any Big Local activity. This means contributing only what you are able to and not over-burdening yourselves, as well as bringing in other people to share the load.
In most areas, Big Local partnerships do not directly hold or distribute the Big Local funding. Instead, money is transferred from Local Trust to your locally trusted organisation(s) to meet the immediate costs of your Big Local plan.
As a Big Local partnership, you are not expected to deliver your Big Local plan yourselves. But you are expected to make decisions about how money and other resources are deployed, whether through your locally trusted organisation or through working with other delivery partners or beneficiaries. So you need to be comfortable with the process for agreeing who will deliver services and activities in line with your plan.
If you and other members of the partnership are interested in either delivering activities directly or being your own locally trusted organisation we have further guidance on different approaches to being a Big Local partnership and on partnerships becoming their own locally trusted organisation.
Each partnership is expected to reflect the specific needs and characteristics of its own area and will therefore be unique. However, each partnership must meet these criteria:
Please note that we ask members of the Big Local partnership to participate ‘in their own right’, which means they cannot represent the views of any other person or organisation.
As long as you meet these criteria, your partnership can take different forms and should be designed to best suit your area. Each partnership can choose their name and structure and the process for people to join the partnership.
As Big Local areas start to spend more in their areas, the level of scrutiny that members of the partnership and locally trusted organisations experience to is likely to increase.
While we expect partnerships to agree their own policies and procedures, we think it is important that all areas pay particular attention to the need to organise themselves in ways that are transparent and give confidence to local residents that Big Local resources are being properly managed and spent.
A key part of this is ensuring that there is good practice around recognising and managing conflicts of interest.
Lots of partnerships have developed policies and procedures that already follow good practice and are working well. However, we know that some areas have encountered difficulties or have asked for clearer guidance on the sorts of issues that needed to be covered in a conflict of interest policy.
In general, we expect partnerships to use their judgement in recognising conflicts of interest when they arise and manage them appropriately. However, based on our experience of working with areas, there are a number of potential conflicts of interest which Big Local partnerships should be particularly aware of, take action to avoid and take account of in their policies and procedures.
We consider the following to be particularly important issues to address in a partnership’s conflict of interest policy:
We know that most partnerships now have some form of paid worker, though the contractual relationships, role and workplan vary in each area. A paid worker who is also a decision maker or voting member of the partnership is an unacceptable conflict of interest. This is because the role of the paid worker is to support the work of Big Local and the partnership and they receive a wage to do so. The risk is that they could be perceived as having undue influence on decisions, including decisions which affect their paid work. Our expectation is that in no circumstances should a paid worker also sit as a voting member of the partnership.
One of our criteria for partnerships is that members should reflect the range and diversity of people who live in your area. Partnerships are small groups, so when family members are on a partnership together, it is often not possible to reflect the diversity of people in an area. The small group can easily become dominated by people who are related. This can lead to a perception that the partnership is dominated by a small or exclusive clique.
For this reason, we do not believe it is acceptable for more than two people from the same family or who live in the same household to be partnership members. By related, we mean married couples, civil partner or unmarried partner, parent, grandparent, child or sibling.
Partnerships should be particularly careful of any perception of conflicts of interest involving people in positions of power and influence (real or perceived) such as chair, vice chair, secretary and treasurer. We know that people are individuals and that everyone brings something different to the role, but it is unacceptable to Local Trust to have people in positions of power who are related because it leaves both those individuals, the wider partnership and Big Local vulnerable to accusations of improper influence on decision making or inadequate oversight of the decision-making process.
In no circumstances should a Big Local worker (employed or sub-contracted through a locally trusted organisation or otherwise) be related to a person in a position of power or influence in a partnership. Particular care should be taken to avoid any perceptions of conflicts of interest when members of a partnership are related to a worker.
Many partnerships have processes in place to make procurement (buying) or grant-making decisions by competitive tendering for contracts. As a partnership member, you should not be involved in a decision about who gets a particular contract if:
For example, if one or more LTO staff are members of the partnership, particularly voting members, there could be many decisions that pose a conflict of some kind. They may wish to consider becoming non-voting members or stepping down from the membership.
We know that membership of your partnership will change over time, as new people join, and others step back. So, we ask your Big Local rep to submit updated information about your partnership between September and December each year. This is to make sure we know who is in the Big Local partnership and that it continues to meet the criteria.
As part of the review, we ask your Big Local rep to provide information about each partnership member, including their name, role and if they are a resident in the Big Local area. We also ask each member to sign a Big Local partnership membership form to confirm that they are member.
Your rep will also answer these general questions about the partnership:
Once completed, your Big Local rep will submit the partnership review to us on Big Local Community. If your partnership no longer meets our criteria, you and your rep will need to tell us what you are doing to meet them, and your timeline for achieving this.
We know from the experiences of Big Local partnerships that things don’t always go to plan and that support is essential. The following are your main resources: